Personal Assistant

  

  

  

Location: Pointe Claire, Montreal

Reports to: CEO

Salary: commensurate with experience 

We are in search of a Personal Assistant to support the confidential business and personal affairs of our CEO.  The ideal candidate will take pride in providing executive level support in all aspects, ranging from running personal errands to proofing complex reports and presentations.

RESPONSIBILITIES:

  • Manage all aspects of CEO's personal and business agendas, from booking appointments to personal and family calendar coordination.
  • Assist in the preparation of business presentations, meeting materials, and correspondence.
  • Compose proofread and/or edit general correspondence, presentations, internal and external communications (i.e.: letters, faxes, memos).
  • Collate and keep up to date records and files.
  • Coordinate meetings, schedules, invitations, teleconferences, travel, refreshments, equipment, supplies and audio-visual as required.
  • Prepare expense reports, file benefit claims and arrange for deposit of payments; personal and business banking as required.
  • Reconcile credit card expense statements at month end.
  • Book all business related travel, accommodations and car services; arrange for important travel documentation, (i.e. travel visas, passport renewals).
  • Coordinate subscriptions: renewals, deliveries, payments and suspensions while travelling.
  • Provide general business and personal administrative support  such as:
    • copying, faxing, word-processing
    • errands,  meal preparation,  vehicle maintenance
    • or similar support for the CEO's family
  • Answer and assist callers or visitors for the
  • Manage business emails: monitor, review, act on (with direction) or bring forward for action, file, and archive.
  • Manage personal and business contact database.
  • Take minutes where required at management/planning meetings
  • Manage social events and meetings (restaurant bookings, hotels / cars for guests as needed

QUALIFICATIONS: 

  • Prior experience in an administrative support role would be ideal
  • A consummate professional, who is discreet, resourceful, friendly and maintains a high degree of energy
  • Proven ability to manage high level of confidentiality
  • Able to work independently with limited direction and/or supervision as well as part of a team
  • Self motivated and able to self manage, work with little direction and a willingness to proactively take on new responsibilities

Please Click Here to complete the application to be considered for this position.

While we thank all candidates for their interest, only those candidates most qualified will be contacted.